Disability-related and other support

Are you a student with a disability?

• physical disability
• hearing impairment
• visual impairment
• chronic disease, e.g. diabetes, cardiovascular disease, etc.
• dyslexia
• autism spectrum disorder
• AD(H)D
• developmental impairment
  e.g. tic disorder, developmental coordination disorder (DCD), developmental dysphasia, developmental stutter
• psychiatric disability
  e.g. mood disorder, anxiety disorder, etc.
• another functional impairment
  e.g. dyscalculia, functional impairment of pain functions, skin and related structures

AND

is the loss of function

• permanent and long-lasting: actual or expected loss of function and/or preventive follow-up required for at least 12 months
• serious: do you experience an impact on your academic activities

Then you can register as a student in special circumstances and use facilities for teaching and exams.

Do you have a specific problem that lasts less than 12 months? E.g. broken wrist, pregnancy, specific complaints but no diagnosis ...
Don't hesitate to contact your academic advisor to discuss the possible arrangements.

What certificates do I need? What facilities are possible?

As a recognized student with a disability, you can apply for facilities during teaching and exams.
For some functional limitations, the university has approved certain minimum facilities. 
You can request extra facilities via your student file if there are no approved minimum facilities for your disability.

What certificates do I need to submit, and what facilities can I appeal to?

How to apply for facilities?

As soon as you enrol at Hasselt University, you can apply to be recognized as a 'student with special needs'.

• Through your student file - special circumstances - you can upload the necessary certificates and apply for facilities
• After registering via your student file, the disability officer will invite you for an intake interview to discuss your expectations and possible facilities and guidance
• You can request facilities at any time during your academic year. Deadlines apply for requesting exam facilities (see EEL regulations art. 8.1):
  • Quartile 1: October 15th 
  • Other examination periods: at the latest 15 working days before the start of the relevant exam period as indicated in the academic calendar
  • Resit (Aug/Sept): July 1st
• For the practical organization of specific facilities (e.g. moving exams, ...), you need to contact your academic advisor in time.

What after recognition as a student with a disability?

Your recognition applies to your entire study career at UHasselt. The granted facilities apply to your full program or temporarily.
We always treat your data with the necessary respect for your privacy. 
If any problems and/or conflicts arise from the granted facilities, you can contact the ombudsperson of the program.

Questions? Contact us!

Els Swijns, disability officer
faciliteiten@uhasselt.be

Do you belong to one of these groups?

• Athlete
• Performing as an artist
• Working in employment
• Entrepreneurship
• Family care
• Other special circumstances

Register as a student in particular circumstances.
This will allow you, where necessary, to use extra facilities for teaching and exams.

How to apply?

• As soon as you enrol at UHasselt, you can apply to be recognised as a 'student in special circumstances'.
• Via your student file - Special circumstances, you can start your application and upload the necessary certificates.
• You can request facilities at any time during your academic year. 
  Deadlines apply for requesting examination facilities (see EEL regulations art. 8.1):
  • Quartile 1: October 15th 
  • Other examination periods: 15 working days before the start of the examination period
  • Resit (Aug/Sept): July 1st

• You renew your application annually.
• You take the initiative to register as a student in particular circumstances.

Which certificates do I need to submit?

What certificates must I submit, and what facilities can I call upon?

Read the criteria (pdf, 45 KB) you need to meet as a sports student.

• Is this your first time applying for the status of a sports student (cat A)?
  Submit your application before September 1st.

We always treat your data with the necessary respect for your privacy.

Teaching arrangements

• Arrangements during lectures, work sessions, group work, papers, wet labs and practicals, field trips, bachelor's and master's thesis ...
• Apply via student file - special circumstances

Exam arrangements

• Arrangements for knowledge tests, exams, evaluations, ...
• Apply via student file - special circumstances

Short-term arrangements

• Arrangements in case of an actual or expected loss of function of less than 12 months (e.g. broken wrist or leg, ...)
• Contact your academic advisor

• Via the student file - special circumstances, you add the necessary documents to be recognised as a student in special circumstances
• If the certificate is sufficient, you will receive an e-mail that you have been recognised as a student in special circumstances; if not, you can deliver additional information
• Next, you then select the desired exam arrangements
• These exam arrangements subsequently appear in your study contract and in the exam lists per course that the teaching team can consult
• If the arrangements are temporary (for one year or less), the duration will be specified in the granted exam arrangement

• Approved teaching and exam arrangements appear in your study contract and in the list of exam arrangements for the teaching team. Always bring your study contract with you to your exam.
• Approved short-term arrangements do NOT appear in your study contract nor in the list of exam arrangements for the teaching team. The academic advisor sends you and the lecturer(s) involved an email. Please bring this email to your exam.

Approved teaching and exam arrangements appear in your study contract. The description of your facility indicates whether this arrangement is valid for your entire study career at Hasselt University (permanent) or only for a certain period (academic year XX or indicated by a date from X to X).

The following deadlines apply for applying for examination facilities (see education and examination regulations)

• Quartile 1: October 15th
• Other examination periods: 15 working days before the start of the examination period as indicated in the academic calendar
• Resit (Aug/Sept): July 1st

Students who combine sports and study must also respect these deadlines for requesting alternative exam periods.

Too late?

Suppose you applied too late for exam arrangements for a forthcoming exam period. In that case, you cannot use facilities for that exam, even though you submitted your application (unfortunately, too late). Read the section 'Until when can I apply for exam facilities?'

Facilities not checked in your student file?

After you are recognised as a student in special circumstances, you have to select your arrangements via your student file - special circumstances. If you haven’t checked any, no arrangements will appear in your study contract or in the exam lists.
Read the application procedure.

Temporarily granted arrangements?

You may have been granted facilities for only a certain period (semester 1, ...). In that case, you will no longer find the temporarily granted arrangement in your study contract, and the facility no longer appears in the list of exam arrangements. So be sure to keep an eye on the period to which the arrangement applies.

Short-term arrangements?

Short-term arrangements (because of, e.g. broken wrist, leg ...) do not appear in your study contract or in the list of exam arrangements. The relevant academic advisor emails the student and the lecturer(s) involved in the approved short-term exam arrangements. Please bring this e-mail to the exam.

Depending on your programme/course, you can find your examination room via:

• MyTimetable
• Blackboard/Toledo
• Mail from the relevant lecturer, student administration, ...